Job Opportunity: Administrative Assistant (part-time)

Job Opportunity: Administrative Assistant (part-time)

Established in 2000 in Toronto, Six Shooter Records is a full service music company with a diverse roster that includes artists in the genres of Americana, country, rock, and avant-garde. In addition to being a label and a publisher, the company also provides artist and business management services, and produces the music festival Interstellar Rodeo. Since its inception, Six Shooter has released over 100 albums. Our artists have been consistently recognized in national award programs, including the JUNO Awards, Polaris Music Prize, SOCAN Awards, Canadian Folk Music Awards, and others.

Ours is a fast-paced, friendly environment with an enterprising culture. We seek a motivated self-starter who loves to keep an office organized while supporting fellow team members. This position will provide administrative support to both the record label and management company. Responsibilities will be as follows:

– Answering and directing phone calls. This includes providing customer service to customers calling in regards to purchases, tickets, as well as general inquiries.
– Managing the email address.
– Assisting with preparing distributor sales statements for entering into accounting software.
– Assisting with accounts payable e.g. paying approved invoices, preparing cheques for approval.
– Data entry into Quickbooks as assigned.
– Assisting with grant completions for both the label and our management clients. Including but not limited to proofing material, organizing expense documentation, ensuring all materials are ready for submission in the applicable grant portals.
– Preparing and properly documenting merchandise shipments for management clients.
– Organizing the label President’s receipts and expense reports.
– General office maintenance duties: ordering office supplies, taking out the garbage, receiving and properly storing shipments, maintaining the office storage spaces.
– Miscellaneous errands and support e.g. purchasing supplies for company events, prepping the office for client meetings, providing support to office visitors.
– General clerical duties to include but not limited to: photocopying, scanning, mail distribution, sending out mail, filing (digital and physical), sorting receipts.
– Taking detailed minutes at staff meetings (Mondays @ 2pm) and other meeting minutes as assigned.
– Providing administrative support to the Vice President and President upon request.
– Overseeing boardroom rental + desk rental clients, including preparing the boardroom for rentals, cleaning up after the rentals, ensuring client satisfaction and communicating invoice/payment information to the Director of Finance and Administration.

– Experience as an administrative assistant or knowledge of general office management and procedures
– Experience with QuickBooks or similar accounting software.
– Proficiency in MS Office (MS Excel in particular), Google Drive, Dropbox, Slack.
– Self-starter with excellent time management skills and the ability to prioritize work.
– Attention to detail and problem solving skills.
– Excellent written and verbal communication skills.
– Strong organizational skills with the ability to multi-task.
– Ability to lift boxes up to approx 20lbs

Nice to haves:
– Education related to business management, the music business or other relevant field.
– Experience in the Canadian music industry.

Job Specs:

Position: Administrative Assistant
Reporting to: Director of Finance & Administration
Hours: Monday-Friday 1:00pm-5:30pm. Total hours per week 22.5. Occasional additional hours may be requested from time to time.
Rate: $15-20/hr commensurate with experience
Application deadline: Thursday, November 23, 2017
Start date: Monday, December 4, 2017

Please send resumes by email to Pierre Bussieres with subject line “Administrative Assistant job application”. No phone calls please.